Public reporting
The fund has only just started, so there is nothing to report on yet. Below is what we commit to publishing, in what detail and by when. That is what you will be able to hold us to.
What will be here and when
Four types of document on different schedules. None of them is "at the fund's discretion": if any of it does not appear on time, that is grounds to ask why.
Monthly financial report — by the 10th
Income and spending for the month, a breakdown by direction as separate lines, the closing balance. Separately — a block for the administrative account, so it is visible that no earmarked money went into it. Separately — every case of reallocation between directions, if there was any.
Campaign report — after the handover
The campaign page turns into a report at the same address: the sum raised, the sum actually spent, the supplier, the items, scans of the invoice, payment order, delivery note and handover record, photos from the warehouse, and what happened to any surplus.
Purchase register — together with the monthly report
A table: campaign number, period, items, quantity, amount, status. The receiving unit, locations and exact handover dates are not published — a breakdown of supply by unit is ready-made intelligence for the enemy.
Audit opinion — once a year
An independent review of the annual financial statements by an external auditor. The opinion is published in full and openly, not paraphrased. It is paid from the administrative direction — an auditor cannot be funded from the money they are auditing.
A sample monthly report
Rather than describe the reporting in words, here is the mock-up: this is exactly how the first report will look. The figures and names below are invented to show the format.
| Campaign | Name | Direction | Amount | Status |
|---|---|---|---|---|
| №4 | Repair and preparation of two pickups | Transport | ₴119 700 | Delivered |
| №5 | IFAK kits and tourniquets | Service members | ₴65 600 | Delivered |
| №6 | Antennas and cable for a repeater | Electronic warfare and comms | ₴31 000 | Delivered |
| №7 | FPV airframes and components | Unmanned systems | ₴169 900 | Being purchased |
Primary documents — contracts, invoices, payment orders, transfer acts — are provided at the donor’s request rather than published in bulk. Write to [email protected] naming the campaign.
This is a layout mock-up. The real report will have the same structure, but with actual figures and a working link to the file.
Two accounts, and the report shows it
Everything that supplies the brigade is funded from the earmarked account. The fund's operating costs — bookkeeping, bank fees, legal support, hosting, audit — come from a separate one.
So in the monthly report these are two separate blocks, not a line called "administrative costs" inside spending on the brigade. Running the fund is not paid from the earmarked account: no such transaction will appear in the statement.
The directions — Unmanned systems, Electronic warfare and comms, Transport, Service members — are an analytical layer in the books, not separate accounts. The direction is set by the payment purpose and gets its own line in the report. If a signed request in one direction is short while money sits idle in another, we may reallocate — and every such case goes into the report separately.
- Income and spending on the earmarked account
- Spending split across the four directions
- A separate block for the administrative account
- Reallocation between directions, if there was any
- Closing balance on each account
What you will be able to verify
Bank statements
Movement of funds on both of the fund’s accounts for any month. Donors’ personal data in statements is anonymised.
Contracts and invoices
Supplier contract, invoice and payment order stamped by the bank.
Handover certificates
A signed acceptance certificate stamped by the military unit.
Photo evidence
Photos of equipment in the warehouse and at handover, with no identifying features of the location.
Annual audit
Independent audit of the annual financial statements. The opinion is published openly.
Donor request
Write to [email protected] naming the campaign — we will send the document pack within 5 working days.
The front is held by people. People are held by the rear.
A recurring donation of even 200 hryvnia a month gives the fund what matters most — the ability to plan instead of firefighting.